Introduction
Avatour offers multiple ways for participants to join a meeting, allowing hosts to balance ease of access with security and control. Hosts can combine different security methods to create the best experience for their meeting needs.
Ways to Join an Avatour Meeting
1. Meeting Link / Join by Code
- Guests can join the meeting by clicking a link in a calendar invitation or manually entering a 5-letter meeting code at avatour.live.
- This method provides minimal security but is the easiest way to allow guests to join.
- Guests can join the meeting even after it has ended unless additional security measures are in place.
- If guest access to assets is enabled, they can review video, image, and document assets from the meeting.
2. Require Host (Waiting Area)
- Hosts can enable the "Require Host" setting, which places guests in a waiting area before they can join the meeting.
- The host must manually admit each guest.
- This provides greater control over who enters the meeting.
3. Password Protection
- The host can enable password protection and set a custom password.
- Guests must enter both the meeting code and password to join.
- The host can change the password between meetings to prevent unauthorized access.
- This method enhances security while still allowing flexibility in inviting participants.
4. Authentication Required
- The most secure option, requiring guests to sign in with an Avatour account.
- If the host's organization has Single Sign-On (SSO) enabled, guests can use their enterprise credentials to log in.
- Only invited participants with an Avatour account can join, preventing unauthorized access.
| Security Method |
Description |
Security Level |
Best Use Case |
| Meeting Link / Join by Code |
Gets people into the meeting easily using a random 5-letter access code. Guests can join even after the meeting ends and may access assets if permitted. |
Low |
Open or casual meetings where ease of access is a priority. |
| Require Host (Waiting Area) |
Guests must wait in a lobby until admitted by the host. The host can remove participants at any time. |
Medium |
Meetings where the host wants to screen participants before entry. |
| Password Protection |
The host sets a custom password that participants must enter along with the meeting code. |
Medium-High |
Private meetings where access should be restricted but still flexible. |
| Authentication Required |
Guests must sign in with an Avatour account before joining. Free accounts can be assigned via SSO if enabled. |
High |
Secure enterprise meetings where access must be tightly controlled. |
Combining Security Methods
Avatour allows hosts to layer security options for more control over meeting access. For example:
- Require Host + Password Protection ensures only guests with the password can request entry, and the host controls who is admitted.
- Authentication Required + Require Host limits entry to invited users while still allowing manual screening.
Conclusion
By understanding and configuring Avatour's meeting access options, hosts can create the right balance of security and ease of use. Whether hosting open meetings or securing high-stakes discussions, Avatour provides the flexibility to customize access to fit your needs.
